5 Key Criteria to consider when choosing a CMMS for your company.

Implementing the right asset and maintenance management system will prove to be one of the best operational decisions you can make to improve your bottom line. Today a roughly large percentage of businesses and local governments are using a maintenance management system to help streamline workflows.

Using Maintenance Connection Africa’s CMMS to track preventive maintenance alone can save 12-18% of the cost usually associated with repair costs and reactive maintenance.

Are you looking for a system, to simply keep track of maintenance requests, or something more robust? the 5 Key Criteria to consider when choosing a CMMS for your company will be an Enterprise Asset Management system that can keep an inventory of all your equipment, assets, and spare parts and sends alerts out when preventive maintenance work orders need to be performed. Choosing the right system will improve team communication, reduce errors, and allow for visibility of work order status.

So, Let’s look at 5 key criteria’s to consider when choosing a CMMS for your company:

Ease of Use

Remember when your company invested in that new copier. You could do anything with that bad boy – large 12×18 prints, folding, stapling, 400 pages per minute… you name it. It had all the bells and whistles. But when it came to usability, people have a hard time figuring out how to use the thing.

Look for powerful simplicity when in your search for a CMMS system. Is the software interface intuitive and workflow natural? Can you turn off any extraneous information? The system of choice should be able to be adopted by all departments.  If technicians find the system difficult to learn, they will not adopt it. Directors and Managers should be able to manage maintenance budgets and organize depending on priority. Usability also applies to visibility. Directors who are responsible for multiple sites need to easily see and compare cost and productivity across the site portfolio. To that end, it is best practice to involve users at all levels in the process of choosing the right CMMS for your needs.


If you are currently using a paper or spreadsheet system for reporting and tracking work orders, you are burning time, money, and compromising the safety and efficient operations of your facility. It’s time to unchain your team from their binders and loose papers by implementing a mobile maintenance management system.

Mobilization of key applications enables organizations to save or recover a daily average of 44 minutes per employee.

Maintenance Connection mobile CMMS will allow a technician to complete maintenance tasks by giving him real-time equipment information, access to documents, and maintenance history. Imagine the footsteps a technician will save by using a mobile system.  No more back and forth to get information. Now they will be able to check parts availability, initiate parts orders, and update work order status on the go.


Is the software solution scalable enough to grow with your company?

The system that fits you now might not fit you five to ten years down the road. Maintenance Connection Africa’s CMMS is an investment. Because this system allows you to add additional features if they are needed. Maybe you want to roll out your CMMS at only one site, but you need the ability to add other sites in the future. Maintenance Connection Africa can make this happen.

 Reporting Flexibility

One of the most important functions of a CMMS is its reporting capabilities. Companies have various reporting needs at all levels of the organization. For instance, an Operations Executive responsible for multiple sites would want the ability to compare monthly maintenance spend of similar equipment at each site. Whereas a supervisor would be interested in the average repair time of a particular asset. Look for flexible and configurable reporting capabilities when shopping maintenance systems.


Excellent Service and Support

A reputable CMMS software will provide all the necessary services and support to make sure implementation is successful. You should expect thorough training, support, and timeframes throughout the implementation process.

Training can take the form of online video support or on-site training. The costs for these items can be found on the Maintenance Connection Africa site. Once implementation has taken place, it is natural for people to have questions. Maintenance Connection Africa has a 24-hour support department that can help to quickly resolve issues.

Contact Joe  Schoeman and the Schorp  Group  Team for more information.
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